Local Memorandum Of Understanding
Between
Glenside Post Office
And
Branch 157 National Association Of Letter Carriers
2001 - 2006
ITEM A
ARTICLE 1
RECOGNITION
This memorandum of Understanding is entered into on November 1, 2002 at Glenside
Post Office between the representatives of the United States Postal Service, and
the designated agent of the National Association of Letter Carriers pursuant to
the Local Implementation Provision of the 2001 - 2006 National Agreement. This
Memorandum of Understanding constitutes the entire Agreement relating to local
conditions of employment.
ITEM 1
WASH UP TIME
Reasonable time will be allotted for employees to wash up, keeping in mind,
dirty or toxic work performed. A supervisor shall be notified when an extra
amount of wash up time is needed.
ITEM 2
REGULAR WORK WEEK
The carriers in this installation will be on a rotating schedule.
ITEM 3
CURTAILMENT OR TERMINATION OF POSTAL OPERATIONS
It is recognized by both parties that on occasion emergency conditions may exist
which would cause management to consider curtailing of services, such as,
weather extremes, civil defense alerts, bomb scares, no heat in winter, no
lighting, or excessive temperatures. In such cases, management will take into
consideration the following factors in order:
A. The safety and health of the employee.
B. The emergency as stated by and acted upon by other governmental authorities.
C. Management will consult with the Union before implementation of any action.
If local conditions warrant the non-delivery of mail or closing of the office,
the employee will not be charged with Annual Leave unless requested by the
employee. (Work must be made available.)
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ITEM 4
FORMULATION OF LOCAL LEAVE PROGRAM
1. Annual Leave will be granted in any increments up to and including units,
after the choice submission period.
2. All requests for annual leave will be approved or disapproved within 24
hours. A triplicate 3971 will be marked by the supervisor received. The
duplicate 3971 will be returned to the letter carrier at the end of the 24 hour
period, marked approved or disapproved. Where no action has been taken within
this period, the request for leave will be automatically approved.
3. Disapproval of any request for Annual Leave must be explained to the
employee, in writing, by the disapproving supervisor and stating "Service
Needs", will not be an acceptable explanation.
4. Once Annual Leave has been approved on Form 3971 by a supervisor, the same
may not be rescinded by any supervisor.
5. Emergency Annual Leave will be granted in accordance with ELM 512.412.
6. All applications for LWOP and SWOP shall be granted in accordance with ELM.
7. Blood Leave - it is agreed that four (4) hours of administrative leave will
be granted when carriers donate blood.
8. All Full Time Regular and Part Time Flexibles will receive a vacation during
the choice period.
9. Exchange of Annual Leave periods will be permitted only after all Carriers
senior to the exchanges in the station have been offered said period.
10. Cancellations of choice vacation periods will be posted for five (5) days.
If less than five (5) days remain before the beginning date of the cancelled
period, the vacation will be posted for the amount of time remaining.
Cancellations of choice vacation periods may first be bid by carriers junior to
the carrier who cancels his vacation. If no junior carriers bid on the cancelled
vacation a senior carrier can bid, in this instance seniority will prevail.
11. The practice of excusing employees from duties on all religious Holidays and
other special occasions to the maximum extent possible, in accordance with ELM
519.
12. Management will keep an updated leave calendar posted at Supervisors desk in
plain view of all letter carriers.
13. Carriers who become ill while on Annual Leave will be granted sick leave
upon request and documentation and afforded another vacation period if so
desired. This shall in no way adversely effect another employee. This shall in
no way cancel another employees vacation period and will not be permitted to
exceed the amount specified off during that period.
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ITEM 5
DURATION OF CHOICE VACATION PERIOD
It is mutually agreed that the prime time vacation dates will be as follows:
May 11 thru September 21, 2003 May 14 thru September 24, 2006
May 09 thru September 19, 2004 May 13 thru September 23, 2007
May 15 thru September 25, 2005 May 11 thru September 21, 2008
THANKSGIVING WEEK:
November 23 thru November 30, 2003
November 21 thru November 28, 2004
November 20 thru November 27, 2005
November 19 thru November 26, 2006
November 18 thru November 25, 2007
November 23 thru November 30, 2008
CHRISTMAS WEEK:
The week between Christmas and New Years, whenever that may fall.
ITEM 6
BEGINNING DAY OF VACATION
Vacation period will start 0001 hours Sunday and run thru till Saturday 2400
hours. The only exception to this is the week between Christmas and New Years
Day which are floating and not fixed Holidays.
ITEM 7
SELECTION OF WEEKS
Employees may, at their option, select two choices during prime time in units of
either 5 or 10 working days. The total not to exceed the 10 or 15 days. (2 weeks
plus 1 week or 3 in a row.)
ITEM 8
JURY DUTY, NATIONAL OR STATE CONVENTION
Jury Duty will not be charged to the Choice Vacation Periods.
One (1) Delegate to a National or State Convention will not be charged to the
Choice Vacation Periods.
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ITEM 9
NUMBER OF EMPLOYEES OFF
The number of Carriers granted Annual Leave during Prime Time shall be 15% of
the Active Career Carriers as of February l of that year. Any percentages of .5
or higher will be rounded up to the next higher number.
All days or weeks not chosen by February 15th of each year will be opened for
selection based on the guaranteed 15%, when submitted seven (7) days in advance
of the starting date. Request(s) not submitted 7 days in advance will be
approved at the non prime time rate of 10%. Leave requests will be granted on a
first come first served basis, except where requests are submitted on the same
date, at which time seniority will prevail.
ITEM 10
OFFICIAL NOTICES
Supervisors in cooperation with NALC Steward will announce to the carriers no
later than January 1, of each year that request(s) for vacations will be taken
during the period February 1-15 each year. A notice will be posted announcing
the vacation period will be posted no later than January 1, of each year.
When the number of carriers off each week is determined, the supervisor will
make a calendar with 1 space for each carrier permitted off, for each week of
the vacation period. Starting with the senior carrier the supervisor will fill
in the period of vacation until all have made their selections. The supervisor
will contact each individual carrier and no eligible carrier will be permitted
to select until the carrier senior to him/her has selected. Carriers not
prepared to select when contacted will be bypassed till they are ready to
select, but no available slots will be closed to him/her.
Leave slips submitted in duplicate, will be signed by the supervisor approving
the selected vacations as the carriers make their selections. A copy of the
approved slip will be returned to the carrier the same day or not later than
February 16.
ITEM 11
BEGINNING OF NEW LEAVE YEAR
No later than November 1 of each year management will notify all carrier craft
employees of the beginning of the new leave year. A written notice of this will
be posted on all employee bulletin boards. This notice will be announced to the
carriers for three (3) consecutive days.
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ITEM 12
NON PRIME TIME
On November 30th & July 31st of each year this office will determine the active
carrier force. 10% of the active carriers at this office will be permitted
annual leave consistent with the following guidelines:
A. Leave will be approved on a first come first served basis except where
requests are submitted on the same date at which time seniority will prevail.
B. Leave requests can be submitted at any time up to 72 hours in advance. Leave
will be granted subject to the above provisions provided the allotted percentage
of carriers are not already off.
C. Percentages of .5 or higher will be rounded up to the next higher number.
D. All leave slips - 3971's will be returned in 24 hours either
approved/disapproved.
On December 1 thru 7 leave slips will be accepted for the period January 1 thru
to the beginning of prime time. Leave slips will be returned by December 15th.
On August 1 thru 7 leave slips will be accepted for the period from the end of
prime time till December 31. Except for Thanksgiving and Christmas Weeks which
will be picked during Prime Time.
All leave slips accepted during the periods in the above will be considered as
received on the same day, in which seniority will prevail.
ITEM 13
HOLIDAY SCHEDULE
The following will be the order for selecting employees to work on a holiday:
1. Casuals and PTF's to the maximum extent possible even if overtime is
necessary.
2. Volunteers on their non scheduled day.
3. Volunteers on their Holiday.
4. Non volunteers on their non scheduled day by juniority.
5. Non volunteers on their Holiday by juniority.
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ITEM 14
OVERTIME DESIRED LIST
The overtime desired list will be on an office wide basis, according to craft,
for full time regular letter carriers. Letter Carriers will be allowed to remove
their names from the overtime desired list once (1) during the quarter. This
must be done in writing, and will go into effect the next working day.
ITEM 15
NUMBER OF LIGHT DUTY ASSIGNMENTS
There will be no limit or restriction as to the number of Light Duty Assignments
within the Letter Carrier Craft depending on the number of hours available for
either temporary or permanent light duty.
ITEM 16
LIGHT DUTY WHICH CONFLICTS
Any Light Duty which conflicts with the regular carrier force will be dealt with
in accordance with Article XIII of the National Agreement.
ITEM 17
IDENTIFICATION OF LIGHT DUTY ASSIGNMENTS
Any duty of a letter carrier will be considered light duty if it meets the
restrictions placed on a letter carrier by a Medical Official.
ITEM 18
REASSIGNMENTS
It is agreed that this Post Office will be known as an Installation. The
carriers will be considered one section.
ITEM 19
PARKING
Craft employees may park in any spot designated as the parking area that is not
assigned to a Postal Vehicle, supervisor or customer.
ITEM 20
Union Activity - Leave to attend Union Activities will be given to one (1)
carrier and will not be part of the choice vacation period(s).
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ITEM 21
SECTION 3-0
When a letter carrier route or full time assignments, other than the letter
carrier route(s) or full time duty assignment(s) of the junior employee(s), is
abolished at a delivery unit as a result of, but not limited to, route
adjustments, highways, housing projects, all routes and full time duty
assignments at that unit held by letter carriers who are junior to the carrier(s)
whose route(s) or full time duty assignments was abolished shall be posted for
bid in accordance with the posting procedure in the article.
ITEM 22
REGULAR CARRIER WORKING HIS NON-SCHEDULED DAY
In the event a regular assigned carrier is requested to work on his nonscheduled
day, he will be assigned to work his own route. A reserve carrier (float) is
covering one of the routes on the utilities string, he will be bumped on a daily
basis, regardless of it being a holddown. This bumping will also happen to a
part time flexible who may be filling in for a vacancy or a holddown. Below is
listed the exception to the duration clause and the bumping procedure to be
followed:
ARTICLE 41, SECTION 2 B 5
A. Full time reserve and unassigned carriers who have insufficient work for
eight hours bump part time flexibles on temporary bid assignments.
B. Full time regular carriers who are called in to work their own route on their
non-scheduled day, bump their utility or T-6 carriers, who then bump a reserve,
unassigned, or part time flexible carrier holding a temporary bid assignment on
one of the four routes on the utility or T-6 string. However, there is no
bumping if there is an open route on the string.
C. There is not eight hours of work in the delivery unit for a reserve or
unassigned who may bump a part time flexible holding a temporary bid assignment
rather than be reassigned to another delivery unit where there is eight hours of
work.
D. A reserve or unassigned carrier is the successful bidder of a permanent
vacant duty assignment.
E. A part time flexible carrier is converted to a permanent route vacancy.
F. Reserve and unassigned carriers bid on permanent route vacancies. Reserve
carriers, by virtue of having craft, full time duty assignments, may not be
arbitrarily moved from their permanent or temporary bid assignments. Unassigned
carriers may be assigned to permanent route vacancies after their temporary bid
assignments have ended.
G. If nothing is available in the utility string, he will choose vacant
assignments with his seniority.
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ITEM 22
POSTING AND BIDDING
A. In instances where several assignments are posted, a letter carrier may bid
for as many assignments as posted stating his preference in the following
manner:
1. First choice, second choice, third choice, etc.
B. Letter Carriers applying for an assignment shall fill out a PS 1717 (pink
card) and place the card in a locked bid box during the period for which the
notice is posted, and opened in the presence of a Union representative of Branch
157 or a representative of the Glenside Carrier Craft.
C. The senior applicant for a vacant assignment will be placed in the assignment
within 15 days of the closing of bids, unless on leave except in December, when
the successful bidder will be placed on his/her new assignment on the first work
day of January.
D. Utility T-6 and reserve (float) letter carrier vacancies will be posted for
bid in the same manner and subject to the same provisions as provided in this
article of the Local Memorandum of Understanding.
E. All full time carrier vacancies will be posted for 10 days.
ITEM 22
POSTING AND AWARDING CARRIER ASSIGNMENTS
All posting and awarding of carrier assignments will adhere strictly with the
National Agreement. With both parties paying special attention to the time
requirements.
ITEM 22
ASSIGNMENTS
When there is a change of more than 1 hour in the starting time of a route the
decision to post or not to post will be made by the Union and the carriers
involved in that section.
ITEM 22
ASSIGNMENTS
PART TIME FLEXIBLES
Part time flexible employees may use their seniority to bid for their vacation
period and for available temporary assignments of five or more days. As
successful bidders, they assume the hours of duty and the schedule of work days
of the full time carrier whose assignment is being covered, for its duration.
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ITEM 22
EMERGENCY
The word emergency shall be defined in the Memorandum as an unforeseen
circumstance or a combination of circumstances which calls for immediate action
in a situation which is not likely to be of a recurring nature.
ITEM 22
EMPLOYEE COMPLEMENT
The Union (NALC) shall be notified as soon as possible of the reassignment or
employment of employees.
ITEM 22
FORM 3996
When Form 3996 (Carrier Auxiliary Control) is properly executed, the supervisor
shall notify the carrier prior to strapping out the mail whether auxiliary
assistance or overtime is approved or if mail should be curtailed.
ITEM 22
NOTICES
A copy of all posted notices affecting the Letter Carrier Craft will be sent to
Branch 157 (NALC) President.
ITEM 22
SENIORITY
An updated seniority roster listing all FTR Carriers and PTF carriers in order
of seniority will be posted on employee bulletin board. This list must be
updated each Postal Quarter by USPS if a change occurs.
BREAKS
On July 21 of each year the Union will determine whether both breaks are on the
street or one is in the office and the other on the street. If any adjustment
made, management will have two (2) weeks to implement.
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Pursuant to Article XXX of the National Agreement the Articles negotiated at the
Local Level and those Articles brought forth from previous Local Memorandums of
Understanding constitute the entire Agreement between Branch 157, National
Association of Letter Carriers and the Glenside Post Office.
Werner Kuehlmann Jack Geoghegan
Postmaster President, Branch 157
Glenside Post Office Nat'l Assoc. Letter Carriers
Glenside, PA Philadelphia, Pa.
November 1, 2002 November 1, 2002
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